Showing posts with label Record Management. Show all posts
Showing posts with label Record Management. Show all posts

24 Sep 2015

Records Management Officer

TIB Corporate Bank Limited (CBL) is a designated Commercial Bank subsidiary of TIB Development Bank limited. It was formed from the hived-off commercial banking activities of the restructured Tanzania Investment Bank Limited. The bank is fully fledged to operate as a Commercial bank, with powers to receive and accept deposits, make collections/invest, lend money and conduct any other related commercial banking services required for its primary corporate clientele and general public.

The bank hereby invites applications from suitable, qualified and skilled persons to fill the following available vacancies.


Job Vacancy: Records Management Officer

Job Purpose

  1. The Job Holder will work in the Human Resources Department and report to the Manager, Human Resources.
  2. He/she will be involved in all matters related to Records Management including implementation of the Records Management Policy, reviewing the reliability and integrity of records, maintenance of all records and providing support to functional units in managing their records effectively .
Key Responsibilities
  • Advise management on appropriate records management system as well as creation, maintenance and use of electronic records.
  • Maintain a comprehensive file classification scheme and indices for bank's records.
  • Provide technical support in the review and maintenance of the records management system for proper management of records created through electronic media.
  • Design and maintain rules and regulations which define access to the records center and retrieval of records.
  • Ensure that departmental records management staffs are familiar with the procedures regarding the effective management of the records.
  • Advise appropriate technologies for selected bank records and developing an appropriate management policy and procedures.
  • Ensure that records retention and disposal schedules are regularly updated and complied.
  • Verify the authenticity and origin of records material and appraising for retention.
  • Ensure that proper storage facilities of records in all forms are put in place and control the security of all confidential mail.
  • Maintain paper and electronic records of all transactions according to procedures.
  • Provide direction and supervision of dispatch services in so far as the movement of mail, files and related documents are concerned.
  • Perform any other related duties as may be assigned by the Supervisor from time to time.

Qualification, Knowledge and Experience

Essential

  • Diploma in Degree in Records Management.
  • Possession of a Degree will be an added advantage .
  • At least 3ryears relevant experience in its related field
  • A good knowledge of principles of Records Keeping.
  • High level of integrity.
  • Ability in handling multiple tasks in a busy office.
  • Good communication and interpersonal skills.
  • Must be a team player and very self-motivated
  • Must be computer literate
Preferred
  • Ability to maintain confidentiality of information.
  • Ability to maintain both paper and electronic records effectively.
  • Ability to process files 'classification scheme and indices.

REMUNERATION
TIB Corporate Bank Limited offers an attractive remuneration package, career development opportunities and an excellent working environment.


HOW TO APPLY:

Qualifying candidates should apply in writing to or lodge their applications at the address below, enclosing:

1.An application letter showing how they meet the post's requirements.
2.Comprehensive curriculum Vitae.
3.Copies of relevant certificates and awards.
4.Contact address including telephone number(s) and/or email address(s) if available.
5.Names and full addresses of three referees.


Closing date is 5th October, 2015.

MANAGING DIRECTOR,'
TlB Corporate Bank Limited,
Samora Tower - 7th Floor,
Samora Avenue/Bridge Street,
P.O. Box 9102,
Dar es Salaam.
Te'l: +255 222 922333


Details Source: Daily News, 23rd September 2015

18 Jan 2015

Records Management Assistant

The Institute of Social Work (ISW) is a government higher learning institution established by the National Social Welfare Training Institute Act, No. 26 of 1973 as amended by written Laws (Miscellaneous Amendment) Act No.25 of 2002. The Institute invites applications from suitably qualified candidates to fill the following vacant job posts.

Position: Records Management Assistant

DUTIES AND RESPONSIBILITIES
·         Receiving in coming correspondences and files.
·         Classification and boxing of documents for office uses.
·         Classification and reconciliation of records to suit needs of users.
·         Monitoring the movement of received documents.
·         Classification and interpretation of received documents for office uses.
·         Sorting out going correspondence in accordance 'with instructions and dispatch
·         Dispatching outgoing mails (e.g. to post office) in time.
·         Assembling flimsy copies and files for monthly circulation.
·         Performing any other duty as assigned.

QUALIFICATION AND EXPERIENCE
Diploma in record management provided by Tanzania Public Service College or any other recognized Institution with computer knowledge and working experience of not less than three years

REMUNERATION
Attractive remuneration package in accordance with the salary scale of the 'Institute


HOW TO APLLY:
Interested candidates should apply enclosing certified copies of academic transcript and certificates, birth certificate, one current passport size photograph and an up-to-date detailed Curriculum Vitae (CV) with at least two referees. Certificates from foreign universities should be verified by the Tanzania Commission for Universities (TCU).

Only shortlisted applicants will be contacted and called for interview on date to be decided later.

NOTE: Applicants who are currently employed in the Public Service must route their application through their respective employers.


DEADLINE: The deadline for submission of applications is 26th January 2015.

Applications should be addressed to:
Rector,
Institute of Social Work (lSW)
P.O BOX 3375,
DAR-ES-SALAAM.

12 Jan 2015

Records Management Assistant I - 2 Positions

Tanzania Food and Nutrition Centre (TFNC) is a Government Institution under the Ministry of Health and Social Welfare. The Centre is responsible for spreading nutrition activities in the country with the objectives of controlling and reducing all forms of malnutrition.

Position: Records Management Assistant I - 2 Positions

Qualifications:
Holder of Form IV or VI certificate who has passed Qualifying Records Management Examination or its Equivalent with at least six years working

How to Apply:
Managing Director
Tanzania Food and Nutrition Centre
Box 977,
Dar es Salaam

Details: Daily News, January  5, 2015
Deadline: January  26,  2015

26 Dec 2014

Senior Record Management Assistant - 2 posts (Kigoma & Mwanza)

POSITION: SENIOR RECORDS MANAGEMENT ASSISTANT (2 POSTS KIGOMA & MWANZA)

Required Qualifications:
  • Holder of Diploma in Records Management or its equivalent from a recognized higher Learning Institution.
Reports to Campus Manager

Duties:
  • Checking data/information for authenticity, completeness and accuracy;
  •  Processing, storing and retrieving data;
  •  Handling quarries relevant to records keeping;
  •  Maintaining safety of equipment and records (documents);
  •  Participating in the preparation of monthly, quarterly and annual report on records management of the Institute/Campus;
  •  Identifying essential working tools for the records management unit;
  •  Collecting and delivering of mail;
  •  Providing reprographic services;
  •  Maintaining proper handling of relevant computer hardware and report faults.

Age limit: Not more than 35 years.

Salary: TIASS 3

PLACE OF WORK:
All applicants should be ready to work at any of the six campuses (Mtwara, Singida, Mbeya, Mwanza, Kigoma and Dar es Salaam) or as the Appointing Authority may decide in the interest of the Institute.

Application should be accompanied with: -
  • A well-typed CV;
  • Copies of relevant certificates;
  • Names of at least three (3) referees;
  • Pass-pot size picture attached;
  • Contact address during daytime (Postal Address, Telephone, e mail and Fax)


Only short listed candidates will be contacted.

NB:  
Applicants who are in Public Services/Institutes who are aspiring to join TIA should channel the applications through their respective current employers.

HOW TO APPLY:

ADDRESS: All applications should be addressed to:

CHIEF EXECUTIVE OFFICER,
TANZANIA INSTITUTE OF ACCOUNTANCY (TIA),
P. O. BOX 9522,
DAR ES SALAAM.
TEL. +255 22 2851035/6
FAX +255 736502630

E-MAIL: tia@tia.ac.tz


DEADLINE: The deadline for submission of application is on 23rd January, 2015 16.00 hours.

7 Nov 2014

Assistant Records Management Officer III (Human Resource) - 2 Posts

The Bank of Tanzania, an equal opportunity employer and Tanzania’s central bank, is looking for suitably qualified young Tanzanian citizens of high personal integrity to fill the following vacant positions at the Head Office and at its Branches in Mwanza, Mbeya, Zanzibar and Dodoma.

Position: Assistant Records Management Officer III (Human Resource) - 2 Posts

Reports to: Head of Division
Contract type: Contract for unspecified period of time
Location: Head Office, Dar es Salaam

Job Purpose:
To oversee activities relating to mail receipt and delivery systems in the mail room in order to facilitate decision making and achievement of strategic objectives of the Bank.
a) Overseeing staff and procedures to ensure all incoming/outgoing mail, parcels and internal mail are delivered in the required time frames;
b) Ensuring that all expedited mail are promptly delivered within set guidelines;
c) Co-ordinating and overseeing processing of mail and parcels – receiving, sorting, opening, scanning and distributing incoming mail/parcels and processing outgoing mail/parcels;
d) Receiving and, where appropriate, signing for all mail and parcel deliveries to the Bank, including logging all courier and special deliveries received;
f) Ensuring items are signed for on final receipt as appropriate;
g) Developing and implementing relevant procedures to facilitate easy receipt and delivery of mails;
h) Contributing to the development and implementation of operational strategies associated with document and records management;
i) Ensuring all urgent items are treated as such and managing exceptional deliveries as instructed;
j) Performing other related duties as may be assigned by the supervisor.

Education/Professional Qualifications Required:
a) Ordinary Diploma in Records and Archives Management from an accredited institution;
b) Sound knowledge of records management, including the national legislationsrelevant to records management;
c) Proficiency in computer applications;
d) Self-motivated and able to prioritise and manage workloads to meet deadlines;
e) Strong interpersonal skills;
f) Ability to deal with sensitive issues and maintain high level of confidentiality at all times;
g) Ability to work independently and under pressure.


HOW TO APPLY:
Interested applicants must submit the following for consideration of the applications:
a) Application letter and Curriculum Vitae (CV);
b) Certified copies of academic certificates, birth certificate and other relevant certificates;
c) Names and addresses of two reputable referees;
d) Applicant’s reliable contact address, email address and telephone numbers;
e) Applicants with academic certificates from foreign schools/ universities must submit proof of accreditation of issuing institutions;
f) Applicants who qualify for more than one post should choose and apply for one post only. Applicants who shall apply for more than one post will not be short listed.
g) Overqualified applicants will not be considered.

Application should be addressed to:
Deputy Governor (AIC),
Bank of Tanzania,
2 Mirambo Street,
11884 DAR ES SALAAM12

CLOSING DATE:
Applications should reach the Deputy Governor’s Office on or before 16.00 pm on 18th November, 2014.

Only short-listed applicants will be contacted.

2 Oct 2014

Records Management Assistant I - (1 Post)

Tanzania Cotton Board is a regulatory body established under the Cotton Industry Act No.2 l! of 2001 whose functions are provision of regulatory, development and promotion services W to the cotton industry in Tanzania. The Board is looking for qualified, young anq dynamic Tanzanians to fill in the following vacant position - Records Management Assistant I - (1 Post)

Duty station: Dar es Salaam

Duties and Responsibilities
To prepare file Index and other facilities in order to simplify the availability of documents;
To analyse and classify records in specified categories;
To monitor correspondences;
To maintain an updated diary and records for files movements;
To receive in-coming mails and record in relevant register.


Qualifications and Experience Required

Holder of Secondary Education certificate plus certificate in records management from any recognized (oliege/lnstitution.
At least three years work experience in related fields.
The candidate must have good communication skills, self-motivated individual and must be computer literate.


Mode of Application
Application accompanied with detailed curriculum vitae, copies of relevant certificates and contacts of three (3) referees should be submitted to the:-

The Director General Tanzania Cotton
P.O.Box 9161
Dar es Salaam

NB: Only shortlisted candidates will be notified on the date of an interview.

Deadline: 14th October,2014
Source: Daily news, 30th September 2014

27 Jun 2014

Records Management Assistant II - 3 Posts

Muhimbili University of Health and Allied Sciences is inviting applications from suitably qualified Tanzanians to be considered for employment to fill the following vacant posts:-


Records Management Assistant II - 3 Posts

Required Qualification
Form IV with at least two credit passes in English and Kiswahili OR form VI with two principal passes in Arts subjects and must have a credit in English at “O” level or has obtained a Diploma in Record Management or equivalent qualification from recognized Institution.

Duties and Responsibilities
(i) Receives correspondence and files sent by dispatch book.
(ii) Receives and distribute official publications according to standing Instructions.
(iii) Sorts outgoing correspondence in accordance with instructions or established means of dispatch and checks date and signature.
(iv) Records all outgoing registered correspondence and telegrams.
(v) Maintains a register of files sent out to or received from Schools or departments.
(vi) Dispatches mail going straight to Schools/departments, mail clearing center and Post office in time according to instructions, classification and current dispatch timetables of mail clearing center and Post Office.
(vii) Assembles flimsy copies and files them for circulation to listed Officers.
(viii) Re-addresses mail and answers questions on dispatch, postage and postal procedures and regulations.
(ix) Performs any other duties as may be assigned by one’s reporting Officer.

Salary Scale PGSS PGSS 6-7 10



General Conditions:

(i) Applicants must attach an up to date current Curriculum Vitae (CV) having reliable contact postal address, email address and telephone numbers.
(ii) Applicants should apply on the strengths of the information given in this advertisement.
(iii) The title of the position applied for should be written in the subject of the application letter and marked on the envelope.
(iv) Applicants must attach their detailed relevant certified copies of Academic certificates/transcripts as follows:
(a) PhD, MMed/Dent Certificate as the case may be.
(b) Postgraduate Degree/First Degree/Advanced Diploma, Diploma/Certificates as the case may be.
(c) Post graduate Degree/ First Degree/ Advanced Diploma/ Diploma/ transcripts as the case may be.
(d) Form IV and Form VI National Examination Certificates- All applicants.
(e) Computer Certificates where applicable.
(f) Professional Certificates from respective boards where applicable.
(g) One recent passport size picture and copy of birth certificate.
(v) Form IV and Form VI result slips are strictly not accepted. Presentation of forged academic certificates and other information in the CV will necessitate to legal action.
(vi) Applicants currently employed in the public service should route their application letters through their respective employers.
(vii) Applicants should indicate three reputable referees with their reliable contacts.
(viii) Certificates from foreign Universities should be verified by Tanzania Commission for Universities (TCU) or National Acreditation Council for Technical Education (NACTE) for foreign non degree certificates
(ix) Women are highly encouraged to apply.
(x) Only shortlisted candidates will be informed the date for interview.
(xi) APPLICATION LETTERS SHOULD BE POSTED / HAND DELIVERED TO THE FOLLOWING ADDRESS on or before 4.00 p.m on 8th July, 2014 (i.e. Deadline for receiving applications)

The Deputy Vice Chancellor, Planning, Finance and Administration,
Muhimbili University of Health and Allied Sciences – Muhas,
P.O. Box 65001,
Dar Es Salaam.

13 May 2014

Records Management Assistant I - 1 Post

On behalf of The Social Security Regulatory Authority (SSRA), Public Service Recruitment Secretariat invites qualified Tanzanians to fill the following vacant positions;

RECORDS MANAGEMENT ASSISTANT I - (1 POST)


REPORTS TO: THE HUMAN RESURCES AND ADMINISTRATION OFFICER

DUTIES AND RESPONSIBILITIES
• Monitor file movements;
• Prepare file index and other facilities in order to simplify the availability of documents;
• Analyze and classify records in specified categories;
• Monitor correspondences;
• Maintain an updated diary and records for files movements;
• Receive in-coming mail and records it in relevant registers;
• Perform any other duties as may be assigned by the superior.

QUALIFICATION AND EXPERIENCE
• Secondary Education certificate plus ordinary Diploma in Records Management or any other recognized College/Institution.
• At least three (3) years working experience in the relevant field.

REMUNERATION
• Attractive remuneration package in accordance with the Institution’s Salary Scale.

NB: GENERAL CONDITIONS
i. All applicants must be Citizens of Tanzania and not above 45 years old, however, should also observe the age limit for each position where indicated.
ii. Applicants must attach an up-to-date current Curriculum Vitae (CV) having reliable contact, postal address, e-mail and telephone numbers.
iii. Applicants should apply on the strength of the information given in this advertisement.
iv. The title of the position and institution applied for should be written in the subject of the application letter and marked on the envelope; short of which will make the application invalid.
v. Applicants must attach their detailed relevant certified copies of academic certificates:
- Postgraduate/Degree/Advanced Diploma/Diploma/Certificates.
- Postgraduate/Degree/Advanced Diploma/Diploma transcripts.
- Form IV and Form VI National Examination Certificates.
- Computer Certificate
- Professional certificates from respective boards
- One recent passport size picture and birth certificate.
vi. FORM IV AND FORM VI RESULTS SLIPS ARE STRICTLY NOT ACCEPTED
vii. Testimonials, Partial transcripts and results slips will not be accepted.
viii. Presentation of forged academic certificates and other information in the CV will necessitate to legal action
ix. Applicants for senior positions currently employed in the public service should route their application letters through their respective employers.
x. Applicants for entry levels currently employed in the Public Service should not apply, they have to adhere to Government Circular Na. CAC. 45/257/01/D/140 dated 30th November, 2010.
xi. Applicants who have/were retired from the Public Service for whatever reason should not apply.
xii. Applicants should indicate three reputable referees with their reliable contacts.
xiii. Certificates from foreign examination bodies for ordinary or advanced level education should be certified by The National Examination Council of Tanzania (NECTA)
xiv. Certificates from foreign Universities should be verified by The Tanzania Commission for Universities (TCU)
xv. Deadline for application is 23th May, 2014 at 3:30 p.m
xvi. Applicants with special needs/case (disability) are supposed to indicate
xvii. Women are highly encouraged to apply
xviii. Only short listed candidates will be informed on a date for interview
xix. Application letters should be written in Swahili or English

APPLICATION LETTERS SHOULD BE POSTED TO THE FOLLOWING ADDRESS. HAND DELIVERY IS NOT ACCEPTABLE:

Secretary
Public Service Recruitment Secretariat,
P. O. Box 63100
DAR ES SALAAM

9 Apr 2014

Records Management Assistant II – 2 Posts

Tanzania Bureau of Standards (TBS) is Tanzania’s sole Standards body, formerly established by the Standards Act No. 3 of 1975, which was repealed and replaced by the Standards Act No. 2 of 2009. It is a Parastatal Organization under the Ministry of Industry and Trade. The Bureau is looking for suitably qualified, competent, dynamic and committed Tanzanians to fill the following vacancies:-


Records Management Assistant II – 2 Posts
Qualifications and experience
Possession of Certificate in Records Management from a recognized institution.

Duties and Responsibilities
• Registration of incoming/outgoing mail
• Filing documents
• Maintaining records of file movements
• Assist in classification of records and boxing
• Advise on proper use and storage of records
• Ensure confidentiality, security and safety of records
• Ensure cleanliness and quality of records
• Assist stakeholders in all records matters
• Maintain records and files in the registry
• Keep files in cabinets and shelves
• Address outgoing mail
• Any other duties as may be assigned by the Head of Administration Section

REMUNERATION
All above posts carry attractive remuneration packages and fringe benefits in
accordance with the qualifications and experience stated in the specific post.

NB: GENERAL CONDITIONS
i. Interested and qualified candidates are invited to apply by sending their hand written application letters attached with copies of relevant certificates,
testimonials and detailed Curriculum Vitae (CV).
ii. The CV must incorporate contact details including telephone numbers, email addresses and three referees with their telephone numbers and addresses.
iii. Form IV and Form VI result slips are strictly not accepted.
iv. The applications should reach the address below on or before 22-04-2014.
v. Only shortlisted applicants will be contacted for the interview.
vi. Applicants who are currently employed in the public service should route their application letters through their respective employers.
vii. HAND DELIVERY IS NOT ALLOWED.
viii. This advert can also be viewed on TBS website www.tbs.go.tz.

Director General,
Tanzania Bureau of Standards,
P. O. Box 9524,
DAR-ES-SALAAM






Records Management Assistant I – 1 Post

Tanzania Bureau of Standards (TBS) is Tanzania’s sole Standards body, formerly established by the Standards Act No. 3 of 1975, which was repealed and replaced by the Standards Act No. 2 of 2009. It is a Parastatal Organization under the Ministry of Industry and Trade. The Bureau is looking for suitably qualified, competent, dynamic and committed Tanzanians to fill the following vacancies:-


Records Management Assistant I – 1 Post

Qualifications and experience
Possession of Certificate in Records Management from a recognized institution with three (3) years working experience.

Duties and Responsibilities
• Registration of incoming/outgoing mail
• Filing documents
• Maintaining records of file movements
• Assist in classification of records and boxing
• Advise on proper use and storage of records
• Ensure confidentiality, security and safety of records
• Ensure cleanliness and quality of records
• Assist stakeholders in all records matters
• Maintain records and files in the registry
• Keep files in cabinets and shelves
• Address outgoing mail
• Any other duties as may be assigned by the Head of Administrative Section

REMUNERATION
All above posts carry attractive remuneration packages and fringe benefits in
accordance with the qualifications and experience stated in the specific post.

NB: GENERAL CONDITIONS
i. Interested and qualified candidates are invited to apply by sending their hand written application letters attached with copies of relevant certificates,
testimonials and detailed Curriculum Vitae (CV).
ii. The CV must incorporate contact details including telephone numbers, email addresses and three referees with their telephone numbers and addresses.
iii. Form IV and Form VI result slips are strictly not accepted.
iv. The applications should reach the address below on or before 22-04-2014.
v. Only shortlisted applicants will be contacted for the interview.
vi. Applicants who are currently employed in the public service should route their application letters through their respective employers.
vii. HAND DELIVERY IS NOT ALLOWED.
viii. This advert can also be viewed on TBS website www.tbs.go.tz.

Director General,
Tanzania Bureau of Standards,
P. O. Box 9524,
DAR-ES-SALAAM





13 Feb 2014

Records Management Assistant I - 13 positions

The University of Dodoma invites applications from suitable qualified Tanzanians to fill the following positions.

POSITION: RECORDS MANAGEMENT ASSISTANT I (13 positions)

Required qualifications
Secondary Education Certificate PLUS Diploma in records management from a
recognized Institution.

Basic Duties
Handle all registry activities and office records.
Salary Scale: PGSS 6


MODE OF APPLICATION:
1. Applicants should write the post applied on the envelope
2. For those who are employed, their application should be approved by their employer
3. Applications supported with detailed Curriculum Vitae, relevant copies of certificates i.e. Degree/Diploma certificates /testimonials, academic transcripts plus Secondary School Certificates; names and addresses of at least two referees (telephone, fax and email) should be submitted to:

DEPUTY VICE CHANCELLOR,
(PLANNING, FINANCE AND ADMINISTRATION)
UNIVERSITY OF DODOMA,
P.O. BOX 259
DODOMA


Applicants are advised to download Referees’ Recommendation Forms- Click here to download


 
APPLICATION DEADLINE: 25TH FEBRUARY, 2014

29 Jan 2014

Records Management Assistant III at Open University of Tanzania

POSITION: RECORDS MANAGEMENT ASSISTANT III PGSS 7-8
EMPLOYER: Open University of Tanzania
VACANCY NUMBER : OUT2014/12
WORK STATION: HQ



Qualifications:
Possession of Form IV/VI Certificate with two Principal Passes in Arts subjects and must have a credit pass in English at “O” level plus a Certificate in Records Management from a recognized institution. Must be computer literate.

Duties
- Opens new files and indexes cards.
- Maintains an up-to-date register of office files.
- Files correspondences into the appropriate files and cross references.
- Copies correspondence to relevant files.
- Gives searchers numbers of files which are required for filing.
- Ensures proper file Management.
- Returns files to the cabinets and arranges them in proper order.
- Maintains up-to-date file index books.
- Performs any other related duties as may be assigned by his/her supervisor.

NB. Age limit: Not above 45 years.


MODE OF APPLICATION
· Applicants should clearly specify the Vacancy Number and Position they are applying for, from the list above. Applications bearing no such information shall not be considered.
· Applications should be accompanied with a detailed curriculum vitae, certified copies of relevant certificates, one colored passport size photograph of the applicant, names and full contact details of three referees
· The applicants should be willing to work in any of the regions in Tanzania Mainland’s and Zanzibar, as specified in the vacancy list above. No change of work station is possible after being appointed.
· All applicants who are currently employed in the Public Service should route their application letter through their respective employers.
· All applicants with certificates from foreign Universities should have the certificates verified by the Tanzania Commission for Universities (TCU).

For Academic Posts, interested applicants should submit the applications to the undersigned;

The Deputy Vice-Chancellor (Academics)
Open University of Tanzania
Kawaka Road, Kinondoni
P.O. Box 23409, Dar es Salaam, TANZANIA
Tel. +255 22 2668820
Fax: +255 22 2668759


Email: dvc-ac@out.ac.tz
For Administrative Posts, interested applicants should submit the applications to the undersigned;

The Deputy Vice-Chancellor (Resources)
Open University of Tanzania
Kawaka Road, Kinondoni
P.O. Box 23409, Dar es Salaam, TANZANIA
Tel. +255 22 2666752

Email: dvc-rm@out.ac.tz


The deadline for receiving applications is TWO WEEKS (10th February 2014)  from the date of the first appearance of this advertisement in the news paper.

Only short-listed candidates will be contacted

Source: Daily News, 27th January 2014

9 Jan 2014

Records Management Assistant II – 1 Post

On behalf of the, Public Procurement Regulatory Authority (PPRA), the Public Service Recruitment Secretariat invites qualified Tanzanians to fill the following vacant posts in the above mentioned public institution.


Position: Records Management Assistant II – 1 Post

Duties And Responsibilities
· Ensure that the Registry is run smoothly and efficiently;
· Handle classified documents as required;
· Receive, record and distribute incoming and internally created mails;
· Record and arrange for the efficient and timely dispatch of all correspondences;
· Open index control files; and
· Perform any other duties as may be assigned by the supervisor.

Qualifications And Experiences
· Form IV secondary education certificate and Technician Certificate in Records
Management from recognized institution; and
· Be computer literate; and
· Knowledge on any Document Management System (DMS) will be an added advantage.

Remuneration
· Attractive remuneration package in accordance with the Institution’s salary scale PPRA 1

Terms of Employment:
· Pensionable


How to Apply

Secretary   
Public Service Recruitment Secretariat,       
P. O. Box 63100,
Dar es Salaam.

Dead line for application is 19th January, 2014 at 3:30 p.m

20 Dec 2013

RECORDS MANAGEMENT ASSISTANT I (ONE POST)

RECORDS MANAGEMENT ASSISTANT I (ONE POST)

Answerable to: Human Resources and Administrative Officer


Qualification & Experience

  • Ordinary Diploma in records management from any other recognized College/Institution
  • Secondary Education Certificate
  • Three (3) years work experience in a similar position in a reputable organization/institution
  • Must be computer literate.

Duties and Responsibilities

  • To monitor file movements.
  • To prepare file Index and other facilities in order to simplify the availability of the documents.
  • To liaise with National archives for safe keeping of closed files and other documents.
  • To analyse and classify records in specified categories.
  • To monitor correspondences.
  •  To maintain an updated diary and records for files movements

General terms and Conditions
Terms of Employment: Permanent and pensionable except for the posts of Records Management Assistant I, which will be under contractual basis.


Remuneration: An attractive package commensurate with the qualifications and relevant experience will be availed to the successful candidate.


Applications: Letter of application, curriculum vitae, copies of relevant certificates, testimonials, names and email addresses of three referees should be sent to the below mentioned postal address, so as to be received not later than Friday, 03rd, January, 2014.


Managing Director
Arusha International Conference Centre
P.O. Box 3081, Arusha, Fax: +255 27 2050201, 

E-Mail: md@aicc.co.tz

Website: http://www.aicc.co.tz.