Showing posts with label Office Secretary. Show all posts
Showing posts with label Office Secretary. Show all posts

23 Jan 2015

Secretary

SUNDA Tanzania Investment Co., LTDis a worldwide Company and headquarters in China with oversea branches in Ghana, Nigeria, Ivory Coast, Peru, Kenya and Tanzania. SUNDA Tanzania was set up for 8 years with offices located in DSM, Arusha and Mwanza for importation and Distribution of following products; Hardware, household, building materials and Sundries.

POSITION:  Secretary

COMPANY: Sunda (T) Investment Company Limited
Location: Dar Es Salaam

POSITION DESCRIPTION

1. Organizing and coordinating meetings, conferences and travel arrangements of MD
2. Taking, typing and distributing minutes of meetings and other information.
3. Arranging and confirming appointments and organizing internal and external events.
4. Sorting incoming mails, outgoing mails, receiving phone calls and welcoming visitors.
5. Communicating verbally or in writing to answer inquiries and provide information
6. Typing important document in electronic edition for MD
7. Assisting MD to drafting and collating work procedures, regulation, reports, etc.
8. Filing records and document.
9. Following up the works arranged by MD internally and externally.
10. Other duties assigned by the MD


HOW TO APPLY:
Interested applicants should include the position title in the subject heading / full name / birth certificates / details of previous employments / home address / personal contacts and provide 3 referees with contact details

Applicants are invited to submit their CVs by post or email

SUNDA Tanzania Investment Co.
Dar es Salaam Office
P O BOX 9012, Dar es Salaam,

Email: tz@sunda.com

 Deadline: 31 January 2015

15 Nov 2014

Office Management Secretary - 5 Posts

POSITION: OFFICE MANAGEMENT SECRETARY -  5 POSTS

REPORTING TO: DEPARTMENT MANAGER

POSITION OBJECTIVE
Manage and maintain the office of the Manager to ensure smooth operations that reflects the business objective of the Department.

Specific Duties and Responsibilities:
Specifically you will be responsible for ensuring that you:

Type and draft various documents accurately on time and in accordance with the specific needs for which the document is required
Effective maintenance of electronic and manual filing systems and updated index to ensure proper maintenance of records and easy retrieval of documents
Receive and dispatch all department correspondence and documents
Make travel arrangements for the Manager and other staff in the department.
Performs administrative and clerical functions as assigned by the Manager
Maintain a diary of appointment, advice and remind the Manager of the same to ensure smooth running of the office
Respond to all enquiries to ensure informative replies to stakeholders.
Prepare purchase requisition to ensure adequate availability of office supplies at all times.
Prepare materials for conferences and meetings when required as assigned by the Manager
Manage office equipment and machines, i.e. Computer, Typewriter, Photocopier machines and Fax messages to ensure performance is maintained.
Supervise the dispatching and receiving of reports, parcels and letters to ensure good management of the office.
Attending visitors to ensure that they are friendly received and attended to.
Performs administrative and clerical functions as assigned by the Manager


ACADEMIC QUALIFICATIONS:

Holder of Form four/Form six certificate
Diploma in Secretarial or full secretarial certificate.
Typing speed 50WPM (Stage III).
Office Practice stage II
Secretarial duties stage II
English stage II
Shorthand /Hatimkato 80/100
Fluent in both English and Kiswahili
Management Development for Executive Assistants (MDA) Level 1 or 2 from a recognized institution will be an added advantage


Experience and Skills you must posses
3 - 5 years experience
Communication skills
Customer care skills
Conversant with Computer Applications

Attributes for the Positions to be filled:
All Candidates must:

Demonstrate impeccable performance track record;
Demonstrate highest degree of integrity;
Possess good communication and interpersonal skills;
Be self-driven and capable of working with minimal supervision;
Be capable of delivering excellent results while working under pressure with tight deadlines;
Must be conversant with computer applications.


REMUNERATION
An attractive compensation package based on performance and commensurate with the responsibility will apply to the successful candidates. All positions terms of employment are performance based fixed contract.

HOW TO APPLY
Interested Tanzanian nationals should apply by sending a brief application letter, clearly stating why you should be considered for the position and how you will add value. With the letter, concise curriculum vitae should be enclosed showing briefly your achievements /accomplishments for you to be considered for the position.

Applications should reach the undersigned not later than 14 days after initial appearance of this advert;

First Appearance: 11th November 2014

Applications Deadline: 25th November, 2014


Phone calls, walk in soliciting for these positions will automatically lead to disqualifications. Only shortlisted candidates will be contacted for interview.

Applications should be addressed to;

SENIOR MANAGER HUMAN RESOURCES,
TANESCO LTD UMEME PARK,
UBUNGO P. O. BOX 9024
DAR ES SALAAM

17 Mar 2014

Msaidizi wa Ofisi TGOS A - Nafasi 44

Tume ya Utumishi wa Mahakama ni chombo kilichoundwa kwa mujibu wa aya va 112(1) va Katiba va Jamhuri va Muungano wa Tanzania va mwaka 1977. Aidha, kwa mujibu wa Sheri a va Uendeshaji wa Mahakama Na. 4/2011, Tume va Utumishi wa Mahakama mbali na kuwa na majukumu mengine inalo jukumu la kuajiri watumishi wa kada mbalimbali wa Mahakama.

Hivyo, Tume va Utumishi wa Mahakama inawatangazia Watanzania wenve sifa zilizoainishwa hapo chini kwa kila nafasi ya kazi na ambao wako tayari kufanya kazi katika Ofisi za Mahakama va Tanzania ambazo ziko katika Mikoa na Wilava mbalimbali kuleta maombi yao va kazi. Nafasi hizo na sehemu zilipo ni kama ifuatavyo:-

Msaidizi wa Ofisi TGOS A - Nafasi 44

Nafasi hizi ni kwa ajili ya Mahakama ya Rufaa (4), Mahakama Kuu - Kanda ya Dodoma (2), Tanga (1), Mwanza (1) , Tabora (1), Dar es salaam(4), Mtwara (2), Mbeya (1). Mahakama ya Hakimu Mkazi Tanga (1), Shinyanga (1), Mahakama ya Wilaya Lushoto (1), Muheza (1), Pangani (1), Tanga (1), Handeni(l), Kilindi (1), Bagamoyo (2), Kigpma (2), Kahama (2), Kishapu (2), Dodoma (1), Mpwapwa (1), Kongwa (2), Manyoni (1), Moshi (1), Mwanga (2), Mpanda (1), Babati (1), Mbulu (1), Mbarali(l).

(a) Sifa za kuingilia:
Kuajiriwa wahitimu wa kidato cha nne waliofaulu vizuri katika ma¬somo ya Kiingereza, Kiswahili na Hisabati.

(b) Kazi za kufanya:-
i. Kufanya usafi wa ofisi na mazingira ya nje na ndani ikiwa ni pamoja na kufagia, kufuta vumbi, kupiga deki, kukata majani, kupalilia bustani, kumwagilia maji bustani, kupanda maua namiti na kusafisha vyoo.
ii. Kuchukua na kupeleka majalada na hati nyingine kwa maofisa
wanaohusika na kuyarudisha sehemu zinazohusika. iii. Kutayarisha chai ya ofisi

Mwisho wa kupokea barua za maombi hayo ni tarehe 29 Machi, 2014 saa 9:30 Alasiri.


Jinsi ya kutuma maombi:

Aidha, inasisitizwa kwamba, waombaji toka maeneo yenye nafasi husika na wenye sifa zilizoainishwa katika tangazo hili, watafikiriwa kwanza. Hivyo, maombi vote yapitishwe kwa
Makatibu Tawala wa wilaya anayoishi mwombaji.
Pia, kwa waombaji walio katika utumishi wa Umma wanapaswa kupitisha maombi yao kwa waajiri wao na kwa waombaji ambao waliacha kazi katika utumishi wa Umma wabainishe kwamba walia-
cha kazi Serikalini.

Maombi vote yatumwe kwa njia ya posta kwa
Katibu,
Tume ya Utumishi wa Mahakama ya Tanzania,
S.L.P. 8391 ,
DAR ES SALAAM.


Chanzo: Gazeti la Mwananchi la tarehe 14/3/2014

13 Mar 2014

NAFASI 10 ZA SECRETARY

NAFASI 10 ZA SECRETARY - Mshahara Tsh 400,000/=


SIFA ZA MWOMBAJI
- Awe amesoma chuo kinachotambuliwa na serikali
- Awe na cheti au diploma ya sekretari
- Awe na umri kuanzia miaka 20 hadi 28
- Aambatanishe kivuli cha cheti cha uzoefu

- Awe na uwezo wa kuongea na kuandika kiswahili na kiingereza kwa ufasaha
- Maombi yaambatanishwe na kivuli cha cheti cha kuzaliwa na nakala ya vyeti halisi vya mafunzo husika


JINSI YA KUTUMA MAOMBI:


MAOMBI YATUMWE:-
INUKA
S. L. P. 0270
ARUSHA
AU

YAFIKISHWE OFISI ZA INUKA ZILIZOPO CCM MANZESE TAWI LA TUPENDANE WILAYA YA KINONDONI DAR ES SALAAM

26 Feb 2014

Secretary II ( 5 posts)

The University of Dar es Salaam invites applications from suitably qualified Tanzanians to be considered for immediate employment to fill the following vacant posts:


Job Title: Secretary II ( 5 posts)

Qualifications and Experience

Applicants should possess the following academic and professional qualifications:
· Form IV certificate with credit passes in Kiswahili and English or Form VI with principal passes in English and Kiswahili; must have Certificate in full Secretarial Course plus 100/120 w.p.m. shorthand in English or Kiswahili and 50 w.p.m. typing, tabulation and manuscript stage III, secretarial duties and office procedure stage II and has completed Advanced Computer Course from a
recognized institution.
· At least four (4) years relevant working experience serving in a similar position.

Main Duties:
· Types all general correspondence and non-confidential matters.
· Types letters, minutes, notices, bulletins, circulars, certificates and charts.
· Prints reports, letters etc.
· Takes proper care of all machines under his/her charge and makes sure they are used for official work only.
· Files copies of typed letters in relevant files.
· Receives and directs visitors.
· Attends telephone calls and takes messages.
· Makes sure there are all necessary facilities for proper job performance.
· Takes dictation by shorthand.
· Performs any other duties assigned by one’s reporting officer.



REMUNERATION
Attractive package will be offered to the right candidate commensurate with his/her qualifications and experience in accordance with Government circulars and directives

TERMS OF SERVICE:
Permanent and pensionable except for the position of Director of Human Resource and Administration.

NB: The appointment of Director of Human Resource and Administration is for an initial period of three years and is renewable based on performance following successful completion of a one year probation period.


MODE OF APPLICATION

Interested candidates should apply in confidence to the undersigned enclosing
(i) Detailed CV.
(ii) Photocopy of relevant certificates and transcripts.
(iii) Names and addresses of two referees.
(iv) Mode of communication, e.g. Telephone, fax, email, etc.

NOTE:
(i) Applicants currently employed in the public service should channel their application letters through their respective employers.
(ii) Only shortlisted candidates will be contacted for interview. Interested applicants should submit their applications to the;

Deputy Vice Chancellor (Administration)
University of Dar es Salaam
P.O. Box 35091
DAR ES SALAAM.

DEADLINE
Two weeks from the date of first appearance of this advertisement. which is 10th March 2014 



12 Feb 2014

Secretaries - 4 Posts

Position: Secretaries (4 Posts)
Company: Sunda (T) Investment Co. Ltd
Location:  Dar Es Salaam
 
Skills and Qualifications:

  • Good organization skills.
  • Computer literate .
  • Should be a lady, less than 28yrs old.
  • Good time management.
  • Good communications skills, written and verbal Discretion.
  • Confidence with IT and Microsoft Operations i.e Office,Excel, PowerPoint, Publisher.
  • Accuracy and good attention to detail An ability to stay calm and tactful under pressure Self-motivation A bright and positive attitude Fluent both written and spoken, English and Swahili More than 1 Year experience in the same field 

HOW TO APPLY
SUNDA Tanzania Investment Co. Ltd, a worldwide Company and headquarter in China with oversea branches in Ghana, Nigeria,, Ivory Coast, Peru, Kenya and Tanzania. SUNDA Tanzania was set up for 7 years with offices located in DSM, Arusha and Mwanza for importation and Distribution of following products: Hardware, household, building materials and Sundries.


Applicants must include the following information in their application: Position title in subject heading, current curriculum vitae, copies of academic certificates and birth certificate .
 All applicants are invited to submit their CV`s through email or by post.

DSM office:
P.O Box 9012,
Dar-es-Salaam,
Email: hr@sunda.com
Tel: 0767-603 503

Deadline: 28 February 2014

25 Jan 2014

Secretary and Office Administrator (60 Posts)

Position: Secretary and Office Administrator (60 Posts)
Employer: Secretary Job Agency
Position: Dar Es Salaam



Secretary Job Agency (SJA)  is an international training and job agency reputable company working to promote and improve the welfare of secretaries around the world. Secretary Job Agency is widely known as “secretary”. Secretary Job Agency as an organization is working in partnership with private companies and non-governmental organizations all over the world.

Since its establishment in 1987, Secretary Job Agency Organization conducts the following activities all over the world

· Training;Training youth who are interested in secretary jobs
· Job Search and Employment opportunities;Helping qualified and trained secretaries to be employed by our partner companies in the local job market as well as international companies, embassies and non-governmental organisation
· Sponsorship;Providing sponsorship to youth who are interested in secretary profession
· Organising and facilitating International secretary meetings and study tours

Secretary Job Agency (SJA) is the world leading secretary agency, we are working with embassies, private companies, international NGO’s, as well as local NGO’s. SJA only trains the secretary with the assurance of the job opportunities after the training is completed.

With qualified, experienced and professional trainers and facilitators, SJA trains over 20,000 secretaries annually and all the trained secretaries get jobs in various offices locally and internationally.

Secretaries Training and Job Opportunities
In 2014, SJA has been approached by over 25 companies, non-governmental organizations as well as government offices to train interested and qualified youth in secretarial courses.We only recruit staffs when we have job opportunities waiting. The training will be conducted in Dar es salaam, Mwanza,Arusha, Morogoro, Iringa and Singida.

Job Title: Secretary
Position Available: 60
Job Location: Local and International Employers

Salary: Salary Varies from 420,000/= (for local Companies) and 550,000/= (for international companies and Organizations)

Job Start Date: April, 2014
recruiting, training and supervising junior staff handling correspondence implementing new procedures and administrative systems liaising with relevant organisations co-ordinating mail-shots and similar publicity tasks.
The work offers excellent promotional prospects via advancement into senior administrative and secretarial positions, or by moving into related employment areas, such as marketing, human resources and public relations.


Managing diaries and making appointments
Booking rooms and travel arrangements
Preparing and distributing papers and documents for meetings
Taking minutes

Qualifications
· Applicants for this position must possess a certificate or diploma in secretarial studies, record management, receptionist, education, office practice, typewriting, social works and community development.
.Fresh University Graduates are encouraged to apply from various social science fields
· A form six and form four leavers can apply, but the must prove their experience in working with any organization/company for a period of eight months or more.
Good organization skills
Good time management
Good communications skills, written and verbal
Discretion
Confidence with IT and Microsoft Operations i.e Office,Excel, Power point, Publisher
Accuracy and good attention to detail
An ability to stay calm and tactful under pressure
Self-motivation
A bright and positive attitude

Mode of Application and Selection Procedure

Job and Training Application:
Send your CV and application letter/motivation letter to secretaryjobs@secretary.net

Training Procedure; After your CV and application letter has been received, you will be contacted for training procedures, please check your email and phone regularly for update about your application status.





Deadline: March 20, 2014
Note:PLEASE DON'T SEND MORE THAN ONE APPLICATION

24 Jan 2014

Personal Secretary Grade II – 1 Post

On behalf of Tanzania Fisheries Research Institute (TAFIRI) , The Public Service Recruitment Secretariat invites qualified Tanzanians to fill the following vacant posts

Position: PERSONAL SECRETARY GRADE II – 1 POST
Employer: Tanzania Fisheries Research Institute (TAFIRI)

DUTY STATION: SOTA SUB-STATION – RORYA, MARA

DUTIES AND RESPONSIBILITIES:
· Type all general correspondence and confidential matters;
· Receive visitors, interview and guide them where they could be attended;
· Keep records of events, appointments, visitors, dates of meetings, duty travels of the head of department and other work programmes in the office where he/she is working and inform the boss at the appropriate time;
· Get the files, documents or anything required by the head of department for his/her office functions;
· Deliver messages of the head of department to his/her assistants and vice versa;
· Prepare agenda for departmental meetings;
· Prepare a list of office requirements and submit it to the respective office for supply;
· Perform any other duties assigned by the head of the typing pool or department

QUALIFICATIONS AND EXPERIENCES:
· Form IV/VI Certificate with passes in English and Kiswahili,
· have passed Secretarial Examination Stage III; 80 wpm shorthand in English and Kiswahili;
· have attended computer training from any Institute recognized by the Government and attained a certificate in Windows, Microsoft Office, Internet, E-mail and Publisher programmes;
· With a working experience of at least three (3) years.

TERMS OF EMPLOYMENT:
Permanent and Pensionable

REMUNERATION
· Attractive remuneration package in accordance with the Institution’s Salary Scale: PGSS 7/8

How to Apply
Application Letters Should Be Posted To The Following Address. Hand Delivery Is Not Acceptable:

Secretary  
Public Service Recruitment Secretariat,      
P. O. Box 63100,
Dar es Salaam.

Deadline for application is 06th February, 2014 at 3:30 p.m

29 Dec 2013

Office Management Secretary III

On behalf of the Tanzania Automotive Technology Centre (NYUMBU), the Public Service Recruitment Secretariat invites qualified Tanzanians to fill the vacant posts in the above public institutions

Position: Office Management Secretary III – 2 Posts

Duties And Responsibilities
• Type letters, minutes, circulars and all documents required for the day to day running of the Centre’s affairs.
• Receives telephone calls and book outgoing telephones as required.
• Handles incoming mails with personal attention of the officer and ensures that mails and any related correspondences are well managed and delivered personally to the intended officer.
• Follows up outstanding correspondences.
• Receives visitors, ascertains the nature of their business and relays information to the boss concerned.
• Replies to routine correspondences such as acknowledgements.


Qualifications And Experience
• Certificate of Secondary Education Examination (CSEE)/ Advanced Certificate of Secondary Education Examination (ACSEE) with passes in English and Kiswahili plus
• Technician Certificate in Secretarial Studies from a recognized Institution preferably Tanzania Public Service College with typing speed of 50 w.p.m; manuscript and tabulation stage III, secretarial duties and office practice stage II, English or Kiswahili shorthand speed of 100 w.p.m. with three (3) years of relevant working experience in a reputable organization OR,
• Diploma in Secretarial Studies from a recognized Institution with a typing speed of
60 w.p.m; manuscript and tabulation stage III, secretarial duties and office practice stage II, English or Kiswahili shorthand speed of 100 w.p.m.
• Computer certificate in Microsoft Office Windows Platform is essential.

Remuneration
• Attractive remuneration package in accordance with the Institution’s salary scale


NB: GENERAL CONDITIONS
i. All applicants must be Citizens of Tanzania and not above 45 years old, however, should also observe the age limit for each position where indicated.
ii. Applicants must attach an up-to-date current Curriculum Vitae (CV) having reliable contact postal address, e-mail address and telephone numbers.
iii. Applicants should apply on the strength of the information given in this advertisement.
iv. The title of the position and institution applied for should be written in the subject of the application letter and marked on the envelope; short of which will make the application invalid.
v. Applicants must attach their detailed relevant certified copies of Academic certificates:
- Postgraduate/Degree/Advanced Diploma/Diploma/Certificates.
- Postgraduate/Degree/Advanced Diploma/Diploma transcripts.
- Form IV and Form VI National Examination Certificates.
- Computer Certificate
- Professional certificates from respective boards
- One recent passport size picture and birth certificate.
vi. Form IV and Form VI Results Slips Are Strictly Not Accepted
vii. Testimonials, Partial transcripts and results slips will not be accepted.
viii. Presentation of forged academic certificates and other information in the CV will necessitate to legal action
ix. Applicants for senior positions currently employed in the public service should route their application letters through their respective employers.
x. Applicants for entry levels currently employed in the Public Service should not
apply, they have to adhere to Government Circular Na. CAC. 45/257/01/D/140 dated 30th November, 2010.
xi. Applicants who have/were retired from the Public Service for whatever reason should not apply.
xii. Applicants should indicate three reputable referees with their reliable contacts.
xiii. Certificates from foreign examination bodies for ordinary or advanced level education should be certified by The National Examination Council of Tanzania (NECTA)
xiv. Certificates from foreign Universities should be verified by The Tanzania Commission for Universities (TCU)
xv. Dead line for application is 14th January, 2014 at 3:30 p.m
xvi. Applicants with special needs/case (disability) are supposed to indicate xvii. Women are highly encouraged to apply
xviii. Only short listed candidates will be informed on a date for interview xix. Application letters should be written in Swahili or English
xx. Application Letters Should Be Posted To The Following Address. Hand Delivery Is Not Acceptable:


Secretary   
Public Service Recruitment Secretariat,       
P. O. Box 63100,
Dar es Salaam.